Albie (“Albie.work”, “we”, “us”, “our”) takes your privacy seriously. This Privacy and Cookie Policy (“Privacy Policy”) explains how we collect and process your personal data when you use www.albie.work (the “Website”).

The Website is not intended for children aged 13 or under, and we do not knowingly collect data relating to children.

Please read this Privacy Policy together with any other privacy or fair processing notice we may provide when collecting or processing your personal data. Those notices supplement this Policy and do not override it.

By using our website you automatically opt into our privacy policy and confirm that you agree to our use of your personal data as described here. You may withdraw your consent at any time by

contacting us at info@albie.work.

For ease of reference, this Privacy Policy is divided into the following sections:

• What information we collect
• How your personal data is collected
• How and why do we use/share your information
• How long we keep your information
• Cookies
• Your rights
• What Information We Collect

What is personal data?

“Personal data” means any information about you (or another living individual) that can identify you, directly or indirectly. This includes information such as your name, contact details, and IP address.

UK law requires organisations to process personal data in specific ways and to provide clear

information about how it is used. You also have rights regarding how your data is handled. Further details are set out in the “Your Rights” section below.

Categories of data we collect

Depending on how you interact with us, we may collect:

• Identity Data: Name, title
• Company Data: Company name and location
• Contact Data: Email address, postal address, telephone number, mobile number
• Technical Data: IP address, login data, browser type and version, time zone setting and location, browser plug-ins and versions, operating system, platform, and other technology used to access the Website
• Usage Data: Information about how you use our Website, products, and services

Marketing and Communications Data:

Your marketing preferences and communication preferences

We also collect and use Aggregated Data (e.g. statistical or demographic data). Although this may be derived from personal data, it does not identify you and is therefore not considered personal data under the law. However, if aggregated data is combined with personal data in a way that identifies you, it will be treated as personal data under this Policy.

Updating Your Information

If you wish to update the information you have provided (for example, after changing your office, location or email address), please contact us at:

Email: info@albie.work

UK: 07521 249 267

How Is Your Personal Data Collected?

We collect data using the following methods:

1. Direct interactions

You may provide Identity and Contact Data when you:

• Submit a form to receive an office search report
• Arrange a property viewing
• Request offers, updates, or marketing materials
• Provide feedback
• Correspond with us by post, phone, email, chatbot, or otherwise

2. Automated technologies

When you use our Website, we may automatically collect Technical Data about your equipment, browsing activity, and usage patterns through cookies and similar technologies. We may also receive technical Data if you visit other websites that use our cookies.

3. Third parties

We may receive:

Technical Data from analytics providers (e.g. Google, based outside the EU)

Identity and Contact Data from business partners (e.g., Rightmove/Zoopla etc)

How and Why Do We Use or Share Your Information?

How we use your information

We may use your personal data to:

• Operate our services and provide requested information
• Generate aggregated website statistics
• Collect demographic information (in aggregated form)
• Improve website content and functionality
• Administer the Website
• Customise services
• Handle enquiries
• Send newsletters and marketing communications (where you have consented)

You may withdraw marketing consent at any time by contacting info@albie.work.

Legal bases for processing

We process your personal data where:

It is necessary to perform a contract with you

It is necessary for our legitimate interests (unless overridden by your rights)

It is required to comply with a legal obligation

You have given consent (e.g., for direct marketing)

Sharing Your Information

We may share your data in the following circumstances:

• To provide aggregated, non-identifying statistics to partners or third parties
• Where required by law or to protect rights, property, or safety
• With partners and other workspace providers (with your consent) to assist in finding suitable office space
• With trusted partners where there is a legitimate interest in providing relevant office space
• Information
• With trusted service providers who process data on our behalf
• We only share the minimum information necessary (e.g., name, email address, phone number), and partners are contractually required to protect your data.
• Some service providers may be located outside the EEA. In such cases, we ensure appropriate safeguards are in place.
• Third-party websites linked from our Website are not covered by this Privacy Policy. Please review their policies before submitting personal data.

You may opt out of data sharing at any time by contacting info@albie.work.

How Long Do We Keep Your Information?

We retain personal data only for as long as necessary to fulfil the purposes for which it was

collected, including legal, accounting, and reporting obligations.

Retention periods are determined by considering:

The nature and sensitivity of the data

The potential risk of harm

The purpose of processing legal requirements, in some cases, we may anonymise personal data for research or statistical purposes and retain it indefinitely.

Data Storage and Security

We use SSL encryption where appropriate and store personal data securely, either on our premises or in secure third-party data centres.

Cookies

A cookie is a small text file stored in your browser that allows a website to recognise you. Cookies may be:

• Session cookies: Deleted when you leave the Website
• Persistent cookies: Stored for a longer period
• First-party cookies: Set by our Website
• Third-party cookies: Set by other domains
• Types of cookies we use
• Necessary cookies: Enable core functionality (e.g., page navigation, secure areas)
• Preference cookies: Remember user preferences (e.g., LiveChat settings)
• Statistics cookies: Collect anonymous usage data (e.g., Google Analytics cookies)
• Marketing cookies: Track visitors to display relevant advertisements (e.g., DoubleClick, Google AdWords)
• Unclassified cookies: Cookies currently being categorised

We use session cookies to maintain your activity across pages and persistent cookies to recognise returning visitors and tailor content.

We use Google Analytics to analyse Website usage in aggregated form. Google provides a browser plug-in to opt out of Analytics cookies.

You may enable or disable cookies through your browser settings, but disabling cookies may limit Website functionality.

For further information, please visit www.allaboutcookies.org.

Your Rights

• You have the following rights in relation to your personal data:
• Right of Access
• Request a copy of the personal data we hold about you (subject access request).
• Right to Rectification and Erasure
• Request correction of inaccurate data or deletion of data where appropriate (“right to be
• forgotten”).
• Right to Restrict Processing
• Request that we limit how we process your data in certain circumstances.
• Right to Portability
• Request transfer of certain data to you or a third party in a machine-readable format.
• Right to Stop Receiving Communications
• Withdraw consent to marketing communications at any time.
• Right to Object to Automated Decision-Making
• Be informed about automated decision-making or profiling and its consequences.

Exercising Your Rights

To exercise your rights, contact info@albie.work. We may request proof of identity before

processing your request.

Please clearly state which right you wish to exercise and provide sufficient detail to allow us to

respond efficiently.

For contact details, see above.